As promised, here is the first of my FIVE (+1) Core Competencies for meeting planners:
PROJECT MANAGEMENT in general terms is defined as” the discipline of organizing and managing resources (e.g., people) in such a way that a project is completed within a defined scope, quality, time and budget.” Or described another way: “the use of specific knowledge, skills, tools and techniques to deliver something of value (in this case a meeting or event) to people.”
In meeting planning terms we’re talking about the planning, scheduling, tracking and successful completion of a meeting or event. This includes: defining program goals, objectives and key messages; defining the intended audience; researching, siting and selecting the venue that best meets the meeting’s space requirements; developing communication and marketing plans; contract review and negotiations; budget development and management; assigning team leads and key players to task lists within predetermined deadlines; FOLLOW UP and FOLLOW THROUGH.
You'll find much more detailed information on the overall meeting planning process in my book, "The Meeting Planning Process: A Guide to Planning Successful Meetings."